Traveling with a Nanny: How to Navigate Family Trips Smoothly
Family at Airport
Bringing your nanny on vacation can be a game-changer for family travel—but it takes some planning to ensure the trip is smooth, respectful, and legally sound for everyone involved. Whether you're heading to the beach for a week or taking a cross-country road trip, here are the key things to consider when traveling with your nanny.
Decide If Travel Is Optional or Required
Some families offer the nanny a choice: travel with us, or remain at home and continue to receive guaranteed pay. Others require the nanny to accompany them on trips as part of their role. Both approaches are valid, but it’s important to clarify expectations in advance—ideally in your nanny contract.
Example: “The nanny is required to travel with the family as deemed necessary, and will be informed of travel schedules as early as possible.”
Covering Travel Expenses
Your nanny shouldn’t incur costs to help care for your children on vacation. Families are expected to cover all travel-related expenses, including:
Flights or other transportation
Accommodations
Meals during working hours
However, any costs related to the nanny’s personal recreation during off-time—such as a solo dinner out or spa day—should be covered by the nanny.
Travel Time = Work Time
If your nanny is accompanying you on flights, trains, or long car rides, that’s work. Even if they’re not actively caring for the children every minute, they are away from home for job-related reasons. Your contract should specify:
“If the nanny travels with the family, all travel hours between the home and destination will be paid. If traveling independently to meet the family at the destination, travel time will not be compensated.”
Private Sleeping Quarters
Rest matters. A well-rested nanny provides better care, and private space helps everyone decompress. If your nanny won’t have a private bedroom (e.g., sharing a hotel room or staying in a bunk room with kids), plan to compensate for sleeping hours as working hours.
Scheduling and Overtime
Vacations are for relaxation, but remember—it’s still work for your nanny. Plan a realistic schedule that accounts for flexibility and protected time off. Discuss:
Maximum daily or weekly hours
Guaranteed days off
Limits on early mornings or late nights
Overtime pay for hours beyond 40/week
Example: “The nanny will not be required to work more than 10 hours per day, more than 5 days in a row, or past 9 PM.”
Respecting Boundaries and Recharging
Even on vacation, boundaries matter. Give your nanny time to explore independently or relax without being "on call." This preserves the professional relationship and helps your nanny stay refreshed—especially during long trips.
Checklists to Help You Plan
Download the checklists below to help your family plan your upcoming vacation.
Traveling with a Nanny Checklist
Travel Plan Checklist
Traveling with a nanny can make vacations more enjoyable and less stressful, but it’s crucial to set clear expectations and respect your nanny's role. With the right planning and communication, your trip can be smooth, supportive, and beneficial for the whole family.
